University’s Contracting Procedures
蘑菇传媒 has updated policies and procedures for approval of university contracts:
Summary of Contracting Procedures
Once you have complied with any departmental contract requirements and ensured that any funding commitments are valid follow these steps:
1.听Prepare contract听by using one of the Office of General Counsel’s听form contracts听or review the听existing contract by using the听Checklist for Departmental review of contracts.
2.听Determine the听contract tier:
Tier One Contracts听do not require review by the General Counsel.
- Contract Originator should coordinate execution of the contract with an authorized signer in his or her unit or division according to Contracting Policy. If legal review is desired, use the processes set out below.
Tier Two or Three Contracts听require review by the General Counsel.
- Complete a听听online
- Submit the contract to the Office of General Counsel by email at听ogc@acu.edu听(preferred) or in hard copy to room 111 of the Hardin Administration building or 蘑菇传媒 Box 29125.
- Secure听approval听of responsible chair, dean, director, or vice president.听(If you听are听a听chair, dean, director, or vice president, no additional approval is required.) The responsible administrator should send an email approving the contract to听ogc@acu.edu.
3.听Determine if insurance is required:
- Regardless of听tier, if the contract requires the other party to provide insurance, a certificate of insurance must be submitted to and approved by the听Department of Risk Management听before execution. (For Tier One, please send certificates directly to Risk Management. For all other tiers, certificates can be submitted to the Office of General Counsel along with the contract.)
- If a contract requires 蘑菇传媒 to provide proof of insurance, the Office of Risk Management should review those provisions before execution and obtain any necessary certificates of insurance.
- For detailed information regarding insurance see both the听Checklist for Departmental Review听and听Insurance Procedures and Requirements.听Visit the听听to learn about purchase options for small group or individual insurance coverage for on-campus events.
4. The General Counsel reviews听contracts for legal content and not for business terms and conditions.听Unless there are concerns or questions that need to be addressed, the Office of General Counsel will have the contract signed electronically by an authorized officer听of the university using Adobe eSign. After a signature is attained, a copy will by sent back to the originator’s email address through Adobe eSign. Note: if the other party requires a handwritten signature, please indicate this on the submission form.
After the contract is returned to you, it is your responsibility to have the other party sign the contract (if they haven’t already) and to maintain the signed contract in your department’s files.